VHA Home HealthCare (VHA) is one of the largest not-for-profit home care providers in Ontario. Our team is made up of close to 3,000 caring and committed professionals who love what they do. Our providers tell us: “Home care is where I can truly make a difference. There is such a sense of accomplishment from helping people live independently at home.” Our teams work together to provide high quality, client-centred care to those who need it most in their homes, schools, retirement homes and other community settings. Many of our team members manage their own schedules in the community and they say, “The freedom and flexibility can’t be beat.” Providers form meaningful bonds with the clients and families they serve over time and are supported by a diverse regional team and beneficial home office programs. Team members tell us “I love the inclusive culture. I feel welcome and at home.”

View more comments from our clients and their family members.

Pay Range

$61,000 - $76,000 (Commensurate with experience)

The Executive Administrative Project Coordinator provides high-quality executive administrative and project coordination support to the Vice President and the Quality, Professional Practice and Education portfolio, working in close partnership with the VP. Operating within a continuous quality improvement framework, the role fosters strong relationships with clients, staff, service providers, and VHA leaders.

The Executive Administrative Project Coordinator effectively manages competing priorities, coordinates the VP’s schedule and supports the planning, execution, and monitoring of key initiatives led by the Quality, Professional Practice & Client Experience portfolios. This includes tracking project timelines, following up with initiative leads, and supporting clear and timely communication.

This role requires the ability to navigate complex, time-sensitive and ambiguous situations with professionalism and sound judgment. Success in this position is supported by a proactive, adaptable and solutions-focused approach, enabling the team to remain organized, productive and responsive. The role will continue to evolve to meet the changing needs of the portfolio, ensuring staff and service providers are empowered and supported to deliver exceptional care.

Key Areas Of Accountability

Provides administrative support to VP and department, handling sensitive and confidential matters relating to the daily activity of the division
Coordinate and manage the VP's calendar, including establishing priorities and responses, scheduling appointments, meetings, and events, arranging travel plans, itineraries, and agendas
Act as a trusted liaison between the executive and internal/external stakeholders, ensuring timely and professional communication
Organize/coordinate major educational events offered by the department inclusive of connecting with external vendors/partners, booking rooms, creating budget, organizing participants, food etc.
Support the VP in monitoring and reporting of department dashboard
Coordinating tasks, deadlines and resources to ensure successful project outcomes
Identify opportunities for process improvement and support implementation within a continuous quality improvement framework

Key Skills, Experience And Behaviors Required For This Position

Post-secondary office administration diploma
Bachelor’s degree in a health-related care discipline or business degree is an asset
A minimum of five years of experience in assistance and support at a senior management level and/or 3 years of project management/coordination role experience, preferably in health-related sector
Project Management education is required, and a Project Management Professional (PMP) certification is preferred
Experience in leading and supporting project teams
Excellent verbal and written skills
Computer literacy using Microsoft office software applications and proficiency in word processing, spreadsheets, business intelligence tools, project management tools and presentation software
Experience in creating reports, presentations and spreadsheets
Proven ability to build and maintain strong working relationships with multiple internal partners and stakeholders and promote a culture of collaboration
High degree of accuracy and attention to details with ability to prioritize/manage competing demands and meeting deadlines
Results Oriented: exhibits ‘can do’ attitude; perseveres to deliver results; anticipates potential issues/barriers and develops contingency plans to address them; demonstrates a comprehensive understanding of key performance indicators and develops action plans to improve outcomes
Organized: organization, time and self-management skills- Uses time efficiently and responds quickly and constructively when confronted with challenges and changing priorities
Experience in supporting and applying a design approach in the delivery of projects requiring significant change management is an asset.

What makes VHA’s compensation unique?

Benefits and pension plan for permanent eligible employees
Compensation for education and professional development
VHA is a leading learning organization so we can provide you with comprehensive orientation and training at the start and throughout your career
Mentorship and peer support
Career development opportunities
Employee and family assistance program
Wellness resources
Perks & discounts
Staff & service provider events

Accommodation and VHA’s commitment to DEI

At VHA Home HealthCare (VHA), we passionately strive to uphold our commitments to being an Equal Opportunity Employer. We champion inclusion and diversity in all parts of our organization and are strong believers that a diverse workforce is key to the ongoing and future success of VHA. We aim to review all applicants with fair and unbiased recruitment practices where opportunities are presented based on merits, skills, and experience. VHA is committed to providing reasonable accommodation and our services are accessible and sensitive to the needs of diverse groups. If you require any accommodation, please let us know in advance as we are happy to comply.

How to Apply?

Our online application should take about 5 to 10 minutes to complete.

VHA is accredited with Exemplary Standing by Accreditation Canada; an RNAO Best Practice Spotlight Organization designate; and a founding member agency of United Way Greater Toronto.

Thank you to everyone who applies. We will review applications as they are received. We’ll only be contacting those selected for further discussion.

In every role and at every level, we lead with purpose, build bonds that matter, and we’re passionate about providing spectacular care.

VHA Home HealthCare

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Executive Administrative Project Coordinator (Permanent Full-time)